Make a positive career move while making a difference in a child's future! Associated Early Care and Education has been providing high quality child care and education to children & families throughout the city of Boston for over 130 years. Our goal is to ensure that existing staff and all new hires are better prepared to succeed in their job, while ultimately contributing to the success of Associated.
Fax: (617) 695-9590 or email: HR@associatedece.org
PROGRAM DIRECTOR
The qualified candidate will be responsible for the delivery of quality childcare services, staff supervision and development, budgeting and fiscal oversight while ensuring the Center meets quality standards and adhere to the agency’s policies and procedures. The Program Director will interview, evaluate and develop all program staff consistent with corporation practices and standards; develop, communicate and ensure all staff are in compliance with policies, procedures, regulations, standards and accreditation requirements. The Program Director will arrange for and schedule staff coverage to include provider to child ratios; provide relevant staff training, professional development courses, resources, materials and supplies; act as a liaison between parents, staff and providers to facilitate problem resolution, to receive feedback, build trust, foster parent involvement and counsel parents on issues relevant to general childcare, helping build and maintain enrollment. Perform other related duties as assigned.
Knowledge, skills and abilities required to perform the essential functions include, but are not limited to: DEEC Director I Certification. Bachelor’s degree; Master’s preferred. Strong knowledge in human services, to include: counseling, health, and nutrition. 3-5 years experience, and education, licenses and certifications as appropriate. Strong leadership, administrative, financial, organizational, managerial, and communication skills. Skilled in the use of personal computers, including Microsoft Office, internet/e-mail.
TEACHER & LEAD TEACHER
Join our team of professional early education teachers. A minimum of 1-year experience working with young children in an educational setting. DEEC Teacher Certified with the interest in continuing studies in the field of Early Childhood Education. Desire to work in a community based setting. High School Diploma/G.E.D required, bilingual abilities a plus.
PROGRAM ADMINISTRATIVE ASSISTANT
Provides confidential administrative assistance to the Program as assigned. Draft, produce and distribute correspondence, reports, etc. Answer phones, file, respond to inquiries, refer to appropriate staff, take messages, and relay information as needed; organize and maintain Program files, prepare and distribute related materials.
Essential functions include recruiting applicants and process all new enrollments, maintaining and updating all children's records involving enrollment, attendance, payment, health and related authorizations, permissions, assessments, DEEC forms, etc. Follow up to obtain required medical and other authorizations. Perform all data collection for billing involving vouchers and contracts, parent fees, tuition assistance, DEEC, DSS, BON, Community Partnerships, and other third party payers. Process all applicable paperwork and electronic files and follow up to clarify information, collect and/or adjust fees while maintaining all related accounts, records and files. Maintain master attendance records for all children within the timelines set forth by the Agency. Prepare standard administrative and statistical reports for central office, DEEC, DSS, BON, etc. Provide program coverage in the absence of the Program Director and Assistant Program Director, where applicable. Assist program management in obtaining classroom coverage as required. Call in substitutes, contact agencies. Maintain, monitor and order office and classroom supplies. May dispense medication as directed. Perform other related duties as required.
FCC ENROLLMENT COORDINATOR
Provides confidential administrative assistance to the Program as assigned. Draft, produce and distribute correspondence, reports, etc. Answer phones, file, respond to inquiries, refer to appropriate staff, take messages, and relay information as needed; organize and maintain Program files, prepare and distribute related materials.
Essential functions include recruiting applicants and process all new enrollments, maintaining and updating all children's records involving enrollment, attendance, payment, health and related authorizations, permissions, assessments, DEEC forms, etc. Follow up to obtain required medical and other authorizations. Perform all data collection for billing involving vouchers and contracts, parent fees, tuition assistance, DEEC, DSS, BON, Community Partnerships, and other third party payers. Process all applicable paperwork and electronic files and follow up to clarify information, collect and/or adjust fees while maintaining all related accounts, records and files. Maintain master attendance records for all children within the timelines set forth by the Agency. Prepare standard administrative and statistical reports for central office, DEEC, DSS, BON, etc. Provide program coverage in the absence of the Program Director and Assistant Program Director, where applicable. Assist program management in obtaining classroom coverage as required. Call in substitutes, contact agencies. Maintain, monitor and order office and classroom supplies. May dispense medication as directed. Perform other related duties as required.
DEVELOPMENT ASSOCIATE
Provide overall support to the Development, Marketing, and Public Relations Department. Duties include: maintaining constituent database; crafting correspondence to donors and other constituents; coordinating donor tours and volunteer opportunities; preparing marketing and public relations materials; and managing the Annual Toy Drive, the agency newsletter, and the Annual Fund direct mail campaign.
Essential functions include maintaining department’s digital and paper records—including gifts received, acknowledgements sent, and donor contact information—and ensure accuracy of data entry. Design and generate reports on donor activity. Manage Annual Fund mailings, to include: craft appeals, segment mailing list, and coordinate mailing. Coordinate the creation and distribution of agency newsletters each year. Support electronic communications with donors, potential donors, and other constituents. Maintain e-mail list in Constant Contact and craft and send email updates, including electronic newsletters. Support, coordinate and track success of fundraising and donor cultivation events and initiatives. Manage the annual Toy Drive: secure participation of corporate sponsors and other donors, maintain communication with donors, match donors with programs and children, and coordinate gift delivery and donor visits to programs. Partner with the team in researching and crafting proposals and reporting to corporate and foundation donors. Contribute to the preparation of marketing and public relations materials, including press releases, letters to the editor and op-ed pieces, press kits, and brochures and flyers. Maintain the organization’s press archive and media contact list. Oversee corporate/donor volunteer opportunities and spearhead the recognition of volunteers. Establish relationships with programs to identify program volunteer needs. Work with the Human Resources to maintain volunteer records that include contact information and days/hours volunteered. Coordinate printing for marketing and PR materials. Perform other related duties as required.
Knowledge, skills and abilities required to perform the essential functions include but are not limited to: Bachelor Degree, 1-2 years experience in Development, administration, marketing and sales. Proficiency in computer programs, including Microsoft Office, Raiser’s Edge, and InDesign.and strong writing, editing, and proofreading skills.
COOK
The qualified candidate will be responsible for the safe storage, preparation and service of nutritious meals and snacks at the day care center, according to Associated (and other funding sources) guidelines. Prepare and maintain written records pertaining to the food service operation according to Associated (and other funding sources) guidelines, supervise the Cook Assistant, which includes coordination of work schedules, tasks, and training him/her to order and prepare food. Maintain established standards for sanitation, safety and food preparation according to Associated (and other funding sources) guidelines and Commonwealth of Massachusetts Article X sanitary codes. Participate in nutrition education activities for children, parents and staff, as appropriate. Attend meeting and participate in monthly in-service training sessions and perform other related duties as required.
Interested and qualified candidates for the above positions are welcome to call (617) 695-0700 x250 and speak to Human Resources.